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Privacy Policy

Last Updated: November 2026

This Privacy Policy describes how Nearby Impact (a brand owned by Vickermann Media, "we", "us", "our") collects, uses, and protects your personal data. We comply with the Singapore Personal Data Protection Act (PDPA) and the EU General Data Protection Regulation (GDPR).

1. Data Controller & Data Protection Officer (DPO)

The responsible entity for your data is Vickermann Media.

  • Email: info@nearbyimpact.com
  • DPO: In accordance with Art. 37 GDPR and the PDPA, we have appointed a Data Protection Officer. For privacy inquiries, please use the email above.
  • The DPO’s Business Contact Information is made public here in accordance with the PDPA to facilitate inquiries regarding our data protection policies.

2. Legal Basis for Processing (GDPR Art. 6)

If you are located in the EU (Germany), we process your data based on:

  • Consent: When you sign up for a newsletter or use our contact form.
  • Contractual Necessity: When we need your data to optimize your Google Business Profile as per our agreement.
  • Legitimate Interests: For website security and basic analytics.

3. Your Rights (The "Golden Standard")

Regardless of where you are, we provide you with the higher standard of rights required by the GDPR:

  • Right to Access & Portability: You can request a copy of your personal data. We will provide text-based data in a commonly used, machine-readable format
  • Right to Rectification: You can ask us to correct inaccurate data.
  • Right to Erasure ("Right to be Forgotten"): You can request that we delete your data entirely (subject to legal tax retention periods).
  • Right to Withdraw Consent: You may revoke your consent at any time with future effect.
  • Right to Lodge a Complaint: EU residents have the right to complain to a supervisory authority (e.g., the Landesdatenschutzbeauftragter in Germany).
  • We will acknowledge and respond to all data subject requests within 30 days of receipt.

4. Data Retention & Transfers

  • Storage: We store inquiry data for 6 months and client contract data for the duration required by Singapore/German tax law (usually 7–10 years).
  • Cross-Border Transfers: As we are based in Singapore, your data will be transferred outside the EU. We ensure a comparable level of protection by using Standard Contractual Clauses (SCCs) or ensuring the recipient is in a jurisdiction with adequate data laws.

5. Cookies & Tracking

Our website uses cookies.

  • Necessary: Required for site function.
  • Analytical (Google Analytics): Analytics cookies are only set with your consent. You can withdraw your consent at any time with effect for the future, for example by deleting the cookies in your browser.
  • Google Maps: Our website includes map content from Google Maps. When the map is loaded, Google may receive data such as your IP address.

6. Hosting & Contact Form

  • Hosting: This website is hosted by Cloudflare, Inc., which processes technically necessary data such as your IP address to deliver the site and protect it from attacks.
  • Contact form: Messages sent through our contact form are transmitted and stored via Google Forms (Google Ireland Limited).

7. Security

We use SSL/TLS encryption for all data transmissions to prevent unauthorized access by third parties.

Note on Modern Tools: To work efficiently, we may use professional AI assistants, for example to help analyse business profile data or resolve technical issues. All decisions are made by us, not by automated systems.